Terms and Conditions

WHO RUNS THE WEBSITE?

This website was developed by Refined Practice KlG, a co-operative partnership based in Uster, Switzerland, on behalf of IAFIE EC. The website is maintained by IAFIE EC in collaboration with Refined Practice.

The website is hosted in Switzerland by Infomaniak. The host will only process your data to the extent necessary to fulfil its contractual and performance obligations, and to follow our instructions with respect to such data. You can read Infomaniak’s privacy policy here.

ASSOCIATED SERVICES

We use a number of third-party tools to support our activities:

Email and Other Communication

If you contact us directly by use of email or the postal service, indirectly via the contact form on this website or if you use other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry and to keep a record of your complaint, accommodation request, or similar concern. The information you provide will be solely used and stored to process your request. We will not share this information with any third parties.

If you contact us through the forms on this website your message will be transported via the transactional email service Mailgun to IAFIE EC's Gmail address. Mailgun's service complies with the requirements of the GDPR (more information available here).

If you would prefer to avoid using Mailgun's services, please email us directly on iafieeuropeorg@gmail.com. Please note that in both cases your message will be transported to the Gmail e-mail platform and we will reply to you by use of our Gmail e-mail address. Your interactions with us via Gmail will be subject to the Google privacy policy that you can find here.

Site Analytics

Simple Analytics (https://simpleanalytics.com) is used to monitor visitors' use of the website. Doing so helps us to improve the quality of our services while maintaining your privacy. This information is collected in accordance with Simple Analytics' privacy policy which can be found here.

Third Party Content

This website may include content (e.g. videos, images, etc.) embedded from other websites. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. We do not control the storing and processing of this data.

Links to Other Websites

Any privacy regulations outlined on this page are specific to IAFIE EC and its website. Our website may include links to other websites. We provide these links as a service to our users. We do not accept any liability for the content or privacy policies of these sites.

We encourage our users to study the privacy policy of any website they visit or that requires them to submit personal information.

MEMBER-ONLY CONTENT

Should you choose to sign up to gain access to the member-only part of the website, we will ask you to provide us with your full name, e-mail address and unique identifiers (such as your login name and password).

The registration data we collect allows us to verify whether you are a member of our association and, hence, are entitled to access the member-only content. Further, the data is used to enable you to log in and view member-only content made available through the website.

EVENT REGISTRATION

Throughout the year we host a number of in-person and virtual events, including our annual conference. If you register for one of our events and you are a member of IAFIE, we will access the information in your member account to provide you with services associated with the event. You may be also asked to provide more information than is found in your IAFIE profile (e.g. whether it is your first IAFIE event, your meal preferences, and information about your current title and industry).

If you are not IAFIE's member and you sign up for one of our events, we will collect the following information: full name, email, organisation, title, industry, address, phone number, whether it is your first IAFIE event, meal preferences, and the like.

The information you give us will be used to provide event services, including badge printing, tailoring sessions to meet the audience profile, matching the size of the room to the size of the audience and so on. We also use the information for billing purposes, as some attendees do not pay at the time of registration. After the event, IAFIE EC anonymises the information collected from attendees and uses anonymised information to review the outcomes and plan for future events.

If you are a presenter at one of our events, we will collect information about you including your full name, employer and contact information, and, if you agree, a photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. Also, upon your consent, we may make and store a recording of your voice and likeness. IAFIE EC relies on a legitimate interest basis for collecting, storing and processing this information.

We keep a record of your participation in IAFIE EC events as an attendee or presenter. This information may be used to provide you with membership and certification services (such as telling you about other events and publications). We may also use this information to better understand specific needs and interests of our members so that we can tailor our products and services accordingly.

Some of our events are sponsored. With your consent, IAFIE EC may allow sponsors, co-sponsors and/or exhibitors to send you material by mail once per sponsored event, in which case IAFIE EC engages a third-party mailing house and does not share your mailing address directly with the sponsor/exhibitor. If you do not wish to receive information from sponsors, co-sponsors and/or exhibitors, you can express your preferences when you register for events or you may contact IAFIE EC directly at iafieeuropeorg@gmail.com.

COOKIES AND DO NOT TRACK

A cookie is a text-only string of information that a website transfers to the cookie file of your browser so that our website can remember who you are. Cookies contain information such as the date and time of your visit, your IP address, and the number of bytes your computer sent and received. These cookies will remain on your browser until you delete them. You can adjust your browser settings to accept or reject cookies per your preferences, and to delete them automatically.

Most websites feature a comprehensive cookie notice that describes the tracking cookies they use and provide information on how users can accept or reject them. Our website does not use any tracking cookies, which is why you do not see a cookie notice when visiting it.

The only cookies that are used on the website are:

• Session cookies. Session cookies are used by the website for all users, logged in and not logged in. They contain no personally identifiable information and are used to support the transmission of form data across multi-page forms and help tackle cross-site request forgery (CSRF) when the forms are submitted. Session cookies are within the scope of GDPR as they do not track you and are required for the proper functioning of this site.
• Further, logged in users have the option to 'Stay logged in'. This sets a couple of persistent cookies so that the user does not have to enter their login data on subsequent visits.

Beyond the above, the IAFIE EC tracks users when they cross from our primary public website to our member-only portion of the website by logging in with their username and password. IAFIE EC also keeps a record of third party websites accessed when a user is on the IAFIE EC site and clicks on a hyperlink. This information is stored only in aggregate form and is not tied to any personally identifiable information (i.e. we know how many people have clicked on an outbound link, but not which people). IAFIE EC does not track users to subsequent sites and does not serve targeted advertising to them. IAFIE EC does not, therefore, respond to Do Not Track (DNT) signals.

DATA PROTECTION AND RETENTION

IAFIE EC is fully committed to protecting your information. We have implemented all necessary measures to prevent the loss, misuse or alteration of any data held under our control. These measures are in full compliance with generally accepted best practices, as well as the Dutch law and EU legal norms, including the provisions of the General Data Protection Regulation (GDPR) (EU) 2016/679.

Your information will remain strictly confidential. It will be solely used to run the website and associated activities. We will not sell, rent, share or release such information unless ordered to do so by a European court of law.

Any information submitted to us will be retained until you request its deletion, revoke your consent to its storage, or the purpose for its retention lapses.

Privacy-related policies and practices described on this page are updated at regular intervals to ensure compliance with Dutch and EU law, and to reflect generally accepted privacy and ethical norms around the globe. We invite you to revisit the content of this page at regular intervals to ensure you have read the latest version.

YOUR DATA PROTECTION RIGHTS

Per the provisions of the GDPR you have the following rights:

• The right to access – You have the right to request that IAFIE EC provides you with copies of any personal data and to know where and how such data has been processed, stored and used.
• The right to rectification – You have the right to request that IAFIE EC correct any information you believe is inaccurate, or to complete any information you believe to be incomplete.
• The right to erasure – You have the right to request that IAFIE EC erase your personal data, under certain conditions. The right to restrict processing – You have the right to request that IAFIE EC restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to IAFIE EC’s processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that IAFIE EC's transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
• The right to file a complaint – In the event of any violation of the GDPR, you are entitled to log a complaint with the supervisory agency in the Member State you are domiciled.

All such requests will be processed within 30 days of their receipt. If you would like to exercise any of these rights, please contact us via iafieeuropeorg@gmail.com.

DATA PROCESSING CONTROLLER

Per the regulations outlined in the GDPR, the data processing controller on this website is:

Aleksandra Bielska
Anna Paulownalaan 34
3818 GD Amersfoort
Netherlands
E-mail: iafieeuropeorg@gmail.com

We welcome any questions or comments on our privacy policy.

DESIGN ELEMENTS

This website uses icons from the free version of Font Awesome, licensed under the Creative Commons Attribution 4.0 International (CC BY 4.0) license. This includes the use of the 'Calendar alt' icon in SVG format which has been altered to display in a blue colour.